Administrative Assistant at College Preparatory School

Sherman Oaks, CA | Contract to Hire

Job ID: MM-TL-AdmAsstSc01 Category: Professional Services Pay Rate: $15-17/hr (DOE)

Are you a dependable, personable and service-oriented professional who is eager to build your experience and launch a rewarding administrative career?

Career Strategies is a national staffing firm that offers excellent long-term, short-term, part-time and full-time opportunities to work with outstanding companies located in the San Fernando Valley.

We are currently looking for an Administrative Assistant for our client, a prestigious San Fernando Valley school. Successful candidates are comfortable with Microsoft office software, learn quickly and are able to work independently.

About the Role (tasks may include):

  • Coordinate and schedule appointments and school visits
  • Coordinate and perform daily administrative tasks
  • Create school newsletters, memos and agendas
  • Update notification systems
  • Assist visitors in the reception area in a warm and friendly manner
  • Connect visitors and parents to correct school personnel
  • Perform clerical work including filing, typing and operating office machines
  • Distribute incoming mail
  • Compose and respond to correspondence
  • Answer phones and transfer calls
  • Coordinate special projects with Office Manager
  • Plan and prepare for school events, programs and field trips
  • Data entry
  • Coordinate meetings
  • Special projects, as assigned
  • Organize office
  • Maintain student files

About the Candidate:

  • Please apply with your resume
  • 2+ years’ experience in general administrative duties or reception coverage (MUST)
  • Intermediate computer skills with MS Office – Word, Excel, Outlook (MUST)
  • Personality and skills: professional demeanor, organizational skills, grammar, spelling, typing, motivated and enthusiastic, detail oriented, strong verbal and written communication, follow instructions well, time management, dependable, smart, customer service oriented, ability to multi-task

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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