C-Level Executive Assistant at Financial Services Firm

Los Angeles, CA | Direct Hire

Job ID: MM-PH-ExAsstFi01 Category: Professional Services Pay Rate: $70k-$80k (DOE) + Benefits

We are currently interviewing experienced, C Level, Executive Assistants for our client, a global financial services firm specializing in sales and trading, investment and wealth management, hedge funds and more. This is a client facing role partnering with a busy C Suite Executive who will take ownership over scheduling, travel planning, meeting preparation and project management.

Successful candidates are detail-oriented and take great pride in the quality of their work. They are used to managing their own work load and prioritizing tasks in corporate environments. Effective communication with anyone at any level - from executives, to investors, to team members - is a comfortable part of their day to day.

About this Position:

  • Coordinate executive communications
  • Organize a complex calendar precisely and accurately
  • Schedule meetings and appointments
  • Prioritize projects and meetings
  • Act as the gatekeeper for their C-Level partner
  • Run errands
  • Coordinate travel accommodations and event reservations
  • Manage travel itineraries
  • Interact with clients and manage client relationships
  • Assist with bookkeeping
  • Administrative duties
  • Liaise with other departments, outside agencies, high-level executives and team members
  • Act with discretion when handling confidential information
  • Assist in research
  • Prepare presentations
  • Respond to 200-300 emails per day
  • Answer telephones and distribute incoming calls
  • Prepare corporate documents
  • Develop and maintain a high level of professionalism
  • Greet clients and visitors
  • Special projects, as assigned
  • Maintain an organized, paper and electronic, filing system

About the Candidate:

  • 6+ years’ experience as a C level Executive Assistant (MUST)
  • Advanced computer skills including MS Office with Word and Excel (MUST)
  • Ability to prioritize and coordinate work to meet deadlines (MUST)
  • Ability to manage workflow by leveraging Office Services and Global Word Processing (MUST)
  • Personality, Characteristics and Skills:  critical thinker, friendly, professional, honest, reliable, excellent interpersonal communication, advanced written and oral communication, able to multi-task, independent worker, highly organized, efficient, team player, meticulous, detail oriented, analytical, positive attitude, able to delegate, “can-do” attitude, problem solver, excellent follow through

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.


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