Executive Assistant/Office Coordinator Needed at Non-Profit Organization

San Francisco, CA | Contract to Hire

Job ID: MM-JZ-EAOC01 Category: Professional Services Pay Rate: $25-27/hr

Renowned Non-profit organization in San Francisco is seeking an experienced, professional Executive Assistant/Office Coordinator to oversee administrative and day-to-day operations. This is a long-term temporary position starting right away and paying $25-27/hour for the right candidate!

About the Job:

  • Schedule and facilitate meetings (internal and external)
  • Resolve schedule conflicts
  • Managing calendar appointments and meetings
  • Calendar in calendaring system
  • Plan and maintain schedule for office events and meetings
  • Coordinating travel arrangements
  • Process invoices and business expenses
  • Track income, spending and budgets
  • Reconcile budget and spending discrepancies
  • Draft and edit internal and legal correspondence
  • Provide research and writing support
  • Operational support
  • Ad hoc project requests for the California Advocacy and Partner Engagement teams
  • Office coordination and management
  • Improve and implement office procedures
  • Implement organization policies
  • Manage office services and 3rd party vendor contracts
  • Review and select vendors for additional services
  • Human resources: manage staff (interns and volunteers also) onboarding
  • Develop training materials with other team members
  • Maintain training calendars
  • Coordinate staff changes with HR and Finance departments
  • Manage and improve upon communication policies
  • Special projects, as assigned
  • Administrative duties
  • Provide backup to other administrative support staff
  • Greet clients and visitors
  • Data entry


About the Candidate:

  • Please apply with your resume
  • BA+ degree (MUST)
  • 3+ years’ experience managing busy offices with HR responsibilities
  • 2+ years’ experience administrative position
  • 1+ years’ experience in reception roles (MUST)
  • 1+ years’ experience in administrative duties (MUST)
  • 1+ years’ experience generating legal documents, familiarity with legal documents
  • Advanced computer skills with MS Office – Word, Excel, Outlook, Powerpooint (MUST)
  • Personality and skills: organizational skills, proofreading and editing skills, grammar – spelling - punctuation, typing, motivated and enthusiastic, detail oriented, strong verbal and written communication, follow instructions well, time management, dependable, smart, customer service oriented, ability to multi-task, sensitive to confidential information

Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the local Hiring Ordinance.

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