Executive Assistant to CEO at Creative Firm

Los Angeles, CA | Contract to Hire

Job ID: MM-JZ-ExecA01 Category: Professional Services Pay Rate: $65,000/year

Los Angeles creative advertising agency is seeking an accomplished Executive Assistant to report to the CEO. This is a temp-to hire paying up to $65,000 for the right candidate!

About the Job:

  • Answer telephone and distribute calls as needed
  • Coordinate meetings
  • Arrange business travel, arrange transportation, book flights and hotel rooms
  • Prepare and manage invoice and expense reporting for CEO
  • Assist with special assignments and projects
  • Draft and edit correspondence
  • Manage relationships and communications with clients and external contacts
  • Analyze data to identify and recommend prospective clients
  • Prepare informational material for meetings in coordination with others
  • Manage database
  • Compile annual reports
  • Staff and coordinate special programs
  • Plan special events and trips
  • Schedule, book and negotiate contracts with third party vendors, venues, facilities and short term staff
  • Schedule and book clients, Board of Trustees and staff for Board meetings

About the Candidates:

  • Please provide your resume (MUST)
  • BA degree or equivalent experience (MUST)
  • 3+ years’ experience in an executive office (PLUS)
  • Advanced computer skills with Word, Excel, PowerPoint, databases (MUST)
  • Personality and skills: strong interpersonal skills, self-starter, motivated and enthusiastic, able to meet deadlines, strong verbal and written communication, able to prioritize multiple projects and multitask, high attention to detail, excellent organizational skills

Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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