Front office / reception support needed NOW!

Sherman Oaks, CA | Temporary

Job ID: WH-DC-Recep01mul Category: Professional Services Pay Rate: $14+ / hr (DOE)

Front office / reception support needed NOW!

Our client offers full-service financial planning to individuals, families and businesses. They’re committed to customer service and need part time / temporary support from friendly individuals who consistently provide top notch front office support as a core aspect to building long term customer relationships.

Do you have reception, front office or concierge experience? In addition to this position, we are in need of PT/Temp reception and administrative support throughout Los Angeles for clients in entertainment, accounting/finance and insurance/benefits. Apply now to discuss current opportunities with our admin recruiters.

About the Job - May Include the following Duties:

  • Greet and announce visitors
  • Oversee lobby cleanliness, safety and maintenance
  • Answer incoming phone calls
  • Screen and transfer all incoming calls as instructed
  • Basic filing
  • Coordinate deliveries to and from office (newspapers, mail, FedEx)
  • Special projects
  • Prepare or edit documents
  • Assist management, back office and marketing teams as requested
  • Manage room schedules for conferences and meetings
  • Contact clients via phone, email and fax to discuss business related matters or confirm appointments
  • Update database with client details
  • Answer phones using switchboard (heavy call volume)
  • Scan and fax documents

About You:

  • 1+ year experience in reception, concierge, front office (MUST)
  • Intermediate computer skills & comfortable using MS Office Suite, MS Word and Excel (MUST)
  • Desired Characteristics / Personality: Pleasant and friendly demeanor, articulate telephone etiquette, communication skills, organizational skills, team player and willingness to collaborate on projects, warm, professional, punctuality

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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