Administrative Assistant for Investment Firm

Santa Monica, CA | Direct Hire

Job ID: MM-PH-WH-adminasst01 Category: Professional Services Pay Rate: $50k / year

Sophisticated investment firm in Santa Monica seeking to hire full time, professional, polished, and personable Administrative Assistant to join their team! Our client is seeking an energetic, detail oriented and hard working individual to support the investment team in an administrative assistant capacity. The ideal candidate will have a strong work ethic, positive attitude, be able to balance a variety of tasks and take great pride in their work. The role will primarily be focused on administrative support for the investing team with some additional office manager duties as described below. 

Primary Duties

  • Answering phones, prioritizing mail, filing
  • Maintaining and updating appointment calendar 
  • Organizing domestic and international travel arrangements and itineraries for multiple travelers
  • Processing expense reports
  • Composing and typing routine memos, emails and meeting minutes
  • Ordering office supplies
  • Coordinating with building management and 3rd party vendors to maintain the office suite
  • Undertaking project and database work
  • Planning team social events
  • Exercising good judgment on all matters
  • Recommend improvements to office procedures or administrative processes 

Categories: Investment, #Administrative, Assistant, Executive Assistant, Support, Office

About You

  • Intermediate computer skills: Proficient in MS Office, specifically Microsoft Outlook and Excel
  • 2+ years of administrative assistant experience
  • Strong organizational and interpersonal skills 
  • Has integrity and understands treatment of confidential matters
  • Ability to work under pressure and with tight deadlines
  • Willing to take ownership of tasks and accountability for their completion
  • Ability to prioritize and manage multiple/conflicting work priorities without getting flustered
  • Excellent attention to detail Customer service attitude

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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