Executive Assistant / Legal Assistant - Floater

Beverly Hills, CA 90210

Employment Type: Direct Hire Category: Professional Services Job Number: MM-PH-ExAsstFl02 Pay Rate: $65-70k DOE

We seek a savvy, C-Level, Executive Legal Assistant for a support role with our client, a mid-sized legal firm known for entertainment law. This role is client-facing role and assists multiple Senior Partners.

Our client is well-respected among their peers and organizes multiple educational programs, including regular entertainment law symposiums and motion picture related programs. They enjoy an active role in their community through local and national charitable organizations, including Heart of Los Angeles and the Los Angeles Free Clinic.

The ideal candidate brings more than 5 years’ experience as a C-level executive assistant with direct experience in the legal field and entertainment industry.

About the Position:

  • Coordinate executive communications
  • Answer HEAVY telephones for attorneys
  • Distribute incoming calls
  • Prepare and redline documents accuracy, grammar and format
  • Respond to emails
  • Interact with clients
  • Organize and maintain contacts and calendars
  • Prepare corporate documents
  • Schedule meetings and appointments
  • Coordinate business travel arrangements
  • Review requests and identify solutions, including escalation if required
  • Arrange video conferences, conferences calls and conference rooms
  • Complete expense reports
  • Prepare client bills and other forms
  • Prepare monthly case budgets
  • Manage travel itineraries
  • Maintain an organized, paper and electronic, filing system
  • Input and update attorney time entries
  • Uphold a strict level of confidentiality
  • Develop and maintain a high level of professionalism
  • Administrative duties
  • Draft and edit correspondence
  • Manage client relationships
  • Greet clients and visitors
  • Provide backup to other administrative support staff
  • Draft and edit legal documents, including pleadings, correspondence and memorandum
  • Format court pleadings following formatting rules and using auto-generation for table of authorities (TOAs) and table of contents (TOCs)
  • Special projects, as assigned

This is not a comprehensive list of tasks associated with this position.

About The Candidate:

  • 5+ years’ experience as a C level Executive Assistant (MUST)
  • 2+ years’ experience reporting directly to Partner, President or other C level (MUST)
  • 5+ years’ experience as a legal / entertainment industry (MUST)
  • 2+ years’ experience in red lining and digital filing (MUST)
  • 2+ years’ experience as a legal assistant or working in a law firm (PLUS)
  • Consistent longevity at former positions/companies (MUST)
  • Advanced computer skills including MS Office with Word and Excel (MUST)
  • Legal background (PLUS)
  • Personality, Characteristics and Skills: professional, excellent follow through, detail oriented, positive attitude, upbeat, friendly, advanced written and oral communication, able to multi-task, able to work independently, self-motivated, organized, efficient, team player, able to delegate, “can-do” attitude, critical thinker, honest, reliable, meets deadlines easily

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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