Front Office Receptionist & Administrative Assistant in Busy Property Management Office

Woodland Hills, CA 91364 | Direct Hire

Job ID: WH-SC-RecAd01 Category: Real Estate Pay Rate: $15 / hour + full benefits

Seeking front office / administrative support for a full time role NOW!

Our client is a family owned real estate property management firm with over 40 buildings throughout Southern California and a nearly 50 year tradition of excellence. Their tireless effort to improve the appearance and features of their properties, as well as the surrounding communities, goes hand in hand with offering unparalleled customer support from the very first introduction.

Are you a reliable, professional and positive-minded administrative whiz who loves helping others while providing a friendly, welcoming environment? Give us a call!

About the Job - May Include the following Duties:

  • Greet and announce visitors
  • Oversee lobby cleanliness, safety and maintenance
  • Maintain cleanliness of copy rooms and kitchen
  • Oversee lobby cleanliness, safety and maintenance
  • Answer heavy incoming phone calls
  • Screen and transfer all incoming calls as instructed
  • Take detailed messages
  • Maintain distribution lists and contacts in outlook
  • Perform ad hoc projects as needed
  • Bind presentations
  • Update spreadsheets
  • Collect financial statements and quarterly reports
  • Distribute reports and statements to team in timely manner
  • Update database with client details
  • Manage room schedules for meetings
  • Coordinate deliveries to and from office (newspapers, mail, FedEx)
  • Basic filing
  • Special projects, as requested

About You:

  • 2+ years’ experience in office reception / administrative roles (MUST)
  • Intermediate computer skills & comfortable using MS Office Suite (MUST)
  • Desired Characteristics / Personality: Pleasant and friendly demeanor, STRONG phone skills, polished, articulate telephone etiquette, communication skills, organizational skills, team player and willingness to collaborate on projects, warm, professional, punctual

Key words/categories: real estate, property management, apartment community, communities, multifamily, administrative, admin, secretary, secretarial, administrative assistant, reception, receptionist

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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