Leasing Assistant / Transaction Coordinator

Studio City, CA 91604 | Direct Hire

Job ID: WH-SC-TransCoor01 Category: Real Estate Pay Rate: 50-55k (DOE)

We seek a sharp Transaction Coordinator / Leasing Assistant to join our client’s very customer service oriented property management team.

Our client is a privately held, national property management firm catering to commercial properties throughout the United States. In business for over 50 years, they currently own and manage over 70 properties. They take pride in their hands on involvement with multiple charitable organizations, primarily those focused on children and education, with a special focus on encouraging young adults to change the world for the better. This company makes a profound difference in the community!

The Transaction Coordinator assists agents and management by coordinating tasks required by realtors, clients, 3rd party vendors and property managers. They maintain files and oversee the processing of related documentation.

The ideal candidate brings 3+ years’ experience working with leasing and commercial real estate, a deep understanding of legal compliance in the real estate industry and thorough knowledge of the steps involved in the leasing process. They have a positive and friendly nature and take pride in their highly organized transaction management skills. Our client likes self-starters with integrity and a commitment to delivering quality results. They encourage entrepreneurship and out-of-the-box thinking.

About the Position:

  • Assist tenants on voluntary surrenders and associated documents
  • Prepare termination agreements and amendments
  • Review Tenant Improvement Allowance requests
  • Ensure proper and complete documentation prior to processing and closing files
  • Prepare reimbursements
  • Prepare Estoppels
  • Negotiate lease terms
  • Provide information using Yardi, DocStar and VTS software
  • Notarize documents
  • Draft lease, amendment and other related documents
  • Distribute leasing documents to tenants
  • Manage document execution
  • Correspond with tenants and other parties to ensure document completion
  • Track documents prepared by ACF including ACLs
  • Manage cell phone accounts
  • Process Third Party invoices
  • Review and distribute commission forms
  • Open bank accounts for new assets
  • Manage property insurance
  • Obtain and manage certificate of insurance for leases
  • Assist with travel arrangements
  • Coordinate transaction files and activities
  • Review all contracts, disclosures and other documents for signatures, dates and execution
  • Send daily task reminders about contingencies and important deadlines
  • Track important transaction dates to ensure timely completion
  • Provide documents to associates, clients and vendors as required
  • Provide administrative support for leasing transactions
  • Maintain paper and electronic files
  • Implement and streamline office procedures
  • Scanning, data entry, cross-referencing, copying and retrieval
  • Special tasks or projects as requested

This is not a comprehensive list of duties.

About the Candidate:

  • AA+ degree (PLUS)
  • Notary license (PLUS)
  • 2+ years’ experience using Yardi (PLUS)
  • 1+ years’ experience using View the Space - VTS (PLUS)
  • 3+ years’ real estate industry experience (MUST)
  • 2+ years’ experience processing real estate leasing transactions (MUST)
  • 1+ years’ experience using computerized phone system - Fonality (PLUS)
  • Intermediate computer skills with MS Office, including Word and Excel (MUST)
  • Advanced computer skills including Excel, Outlook, Powerpoint and Word (MUST)
  • Personality and Skills: highly motivated, self-starter, organized, diligent, detail orientated, analytical, excellent communication skills (both written and verbal), extrovert, team player, works well with groups, ethical, proactive

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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