Legal Secretary

Los Angeles, CA 90010

Employment Type: Direct Hire Category: Professional Services Job Number: WH-Amc-LegSec01 Pay Rate: $75-80k/yr (DOE)

We seek a savvy Legal Secretary for our client, a Downtown LA legal firm specializing in personal injury litigation. Looking to hire immediately!

This role is client-facing and provides administrative assistance for complex litigation. Role requires heavy document preparation, assisting with personal tasks, phone and reception management.

The ideal candidate brings 7+ years’ experience as a legal assistant with direct experience in litigation. They are a motivated self-starter who functions well in fast-paced offices and have a history of long tenure at prior companies. They can also type 75-80 WPM with ease!

About the Position:

  • Answer telephones for attorneys
  • Distribute incoming calls
  • Arrange video conferences, conferences calls and conference rooms
  • Greet clients and visitors
  • Manage client relationships
  • Respond to emails
  • Review incoming correspondence and pleadings for dates
  • Coordinate executive communications
  • Calendaring
  • Manage travel itineraries
  • Complete expense reports
  • Organize and maintain contacts and calendars
  • Prepare monthly case budgets
  • Prepare and redline documents accuracy, grammar and format
  • Prepare corporate documents
  • Prepare client bills and other forms
  • Draft legal documents, ie pleadings, correspondence and memorandum
  • Prepare discovery and agreements
  • Prepare documentation for trial
  • Format court pleadings following formatting rules and using auto-generation for table of authorities (TOAs) and table of contents (TOCs)
  • Prepare files for demands
  • Transcribe verbal dictation
  • Document claim details and updates (e.g. coverage, liability, treatment, damage assessments)
  • Gather supporting documentation (e.g. medical bills and records, extent of injury claims)
  • Research court requirements and filing fees
  • Maintain an organized, paper and electronic, filing system
  • Liaise between firm staff and clients, insurance adjustors and medical providers
  • Provide backup to other administrative support staff
  • Schedule court hearings, depositions and client meetings
  • Uphold a strict level of confidentiality
  • Special projects, as assigned

This is not a comprehensive list of duties.

About the Candidate:

  • 7+ years’ experience as a legal assistant (MUST)
  • 7+ years’ experience working with litigation (MUST)
  • 2+ years’ experience state/federal filing, e-filing, pre-trial guidelines and preparation (MUST)
  • 2+ years’ experience with motion for summary judgement docs (MUST)
  • 2+ years’ experience with Federal court (MUST)
  • Ability to type 75-80 WPM (MUST)
  • Advanced computer skills including MS Office with Word and Excel (MUST)
  • Personality, Characteristics and Skills: professional, excellent follow through, detail oriented, positive attitude, upbeat, friendly, advanced written and oral communication, able to multi-task, able to work independently, self-motivated, organized, efficient, team player, able to delegate, “can-do” attitude, critical thinker, honest, reliable, meets deadlines easily

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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