Payroll Coordinator Needed to Join Team of 3rd Party Payroll Processors

Los Angeles, CA 90064 | Direct Hire

Job ID: WH-SC-PrllCoo01 Category: Professional Services Pay Rate: $52k/yr + benefits

We seek a sharp Payroll Coordinator for our client’s positive and customer-centric environment.

Our client is a dynamic and growing payroll firm that offers full-service, 3rd party payroll and benefits administration to the Los Angeles entertainment industry. Employees enjoy excellent benefits and tremendous opportunity for growth.

The payroll coordinator ensures timely and accurate client payrolls by overseeing weekly and semi-monthly payroll preparation, processing and trouble shooting. The ideal candidate has an accounting degree, knowledge of the entertainment industry and at least 2 years working with full cycle payroll.

About the Position:

  • Audit employee time and attendance
  • Perform and provide reports for periodic internal audits of payroll
  • Provide data and documents for internal and external auditors
  • Research and resolve payroll issues
  • Ensure timely payroll approval based on scheduled due dates
  • Assist with payroll as needed
  • Prepare, process and complete payroll for entertainment clients
  • Use knowledge of federal and state wage laws and union contracts
  • Process adjustments, deductions and handling fees
  • Manually calculate handling fees as needed
  • Confirm receipt of funds prior to payroll and/or wire release
  • Perform quality check on payrolls for accuracy
  • Use shared Google Docs tools to oversee payroll
  • Respond to client questions and requests in a timely manner
  • Use sound judgement to appropriately escalate concerns or questions to management
  • General duties typical for Data Entry Clerk, Payroll Clerk and Processing Associate
  • Special tasks or assignments as assigned
  • Provide superior customer service to clients
  • Protect client confidentiality
  • Develop relationships with existing and new clients
  • Audit payroll records for accuracy
  • Generate audit reports with conclusions and recommendations
  • Recognize and escalate potential issues to management with suggested resolutions
  • Implement workable solutions to repeated issues
  • Identify and train best practice improvements
  • Provide backup coverage as needed
  • Attend and provide input at team meetings

This is not a comprehensive list of duties.

About the Candidate:

  • 3+ years’ experience in payroll processing and accounting (MUST)
  • 2+ years’ experience as a Payroll Clerk and Payroll Processing Associate (MUST)
  • Experience in Entertainment Production payroll and accounting (PLUS)
  • BA degree (Bachelor’s degree) or higher (MUST)
  • Knowledge of federal / state wage laws (MUST)
  • Knowledge of union contracts as they relate to payroll (PLUS)
  • Intermediate + computer / software skills including MS Office and Google Docs (MUST)
  • Personality and Strengths: positive attitude, team player, punctual, self-motivated, critical thinker, problem-solver, able to learn new tasks and software efficiently and quickly, great communicator, organized

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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