Receptionist for Financial Investment Firm

Los Angeles, CA 90071 | Direct Hire

Job ID: MM-PH-RecFin01 Category: Professional Services Pay Rate: $40-45k (DOE) + Benefits

We seek a receptionist to join our client’s rapidly growing financial company in Los Angeles.

Our client is a Los Angeles-based financial company dedicated to providing highly personalized services to its clients. This is a client facing role requiring someone to take ownership over scheduling, travel planning, meeting preparation and being the first voice or face reached by clients.

The ideal candidate brings more than 5 years’ experience as a receptionist in a busy professional environment, used to managing busy phones and walk in visitors. Using effective communication with professionals at all level (from executives, to investors, to team members) is a common aspect of their day to day.

About this Position:

  • Answer telephones and distribute incoming calls
  • Greet clients and visitors
  • Maintain appearance of conference room and common areas
  • Prepare conference and meeting rooms for events
  • Coordinate executive communications
  • Schedule meetings and appointments
  • Administrative duties
  • Coordinate business travel arrangements
  • Manage travel itineraries
  • Draft professional correspondence and emails
  • Provide backup to other administrative support staff
  • Sort mail, scan and fax
  • Prepare and send out mass mail
  • Distribute mail and faxes
  • Maintain an organized, paper and electronic, filing system
  • Maintain office supplies
  • Uphold a strict level of confidentiality
  • Act with discretion when handling confidential information
  • Special projects, as assigned

This is not a comprehensive list of duties. Occasional overtime is required.

About the Candidate:

  • 3+ years’ experience as a receptionist in a busy corporate environment (MUST)
  • BA degree (PLUS)
  • Advanced computer skills including MS Word, Outlook and Excel (MUST)
  • Ability to prioritize and coordinate work to meet deadlines (MUST)
  • Personality, Characteristics and Skills: friendly, professional, honest, reliable, excellent interpersonal communication, advanced written and oral communication, able to multi-task, independent worker, highly organized, efficient, team player, meticulous, detail oriented, positive “can-do” attitude, problem solver

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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